Privacy and cookies policy with RODO regulations

Welcome!

We have prepared for you this document in which you will find the rules for the processing of personal data and the use of cookies in connection with the use of websites managed by Gorczyca & Kozłowska sp. z o. o. sp. k.  and by Tax Advisory and Accounting Office Natalia Gorczyca and making purchases in Gorczyca & Kozłowska sp. z o. o. sp. k. and Tax Advisory and Accounting Office Natalia Gorczyca online store. 

Formal information to start with – the administrator of the pages is Gorczyca & Kozłowska sp. z o. o. sp. k., Rostocka 160 Street, 71-771 Szczecin, Tax Identification Number: NIP 851-318-43-92 and Tax Advisory and Accounting Office Natalia Gorczyca, Rostocka 160 Street, 71-771 Szczecin, Tax Identification Number:  851-261-70-44. 

Gorczyca & Kozłowska sp. z o. o. sp. k. and Tax Advisory and Accounting Office Natalia Gorczyca currently manages the following sites:

In case of any doubts related to the privacy policy, you can contact us at any time by sending a message to sekretariat@biuro-podatki.pl.

Short version – the most important information

We care about your privacy, but also about your time. That is why we have prepared for you a shortened version of the most important rules related to privacy protection.

  • Gorczyca & Kozłowska sp. z o. o. sp. k. and Tax Advisory and Accounting Office Natalia Gorczyca processes your personal data, which you provide to her by placing an order, subscribing to the newsletter, participating in webinars, commenting on the blog, interacting with z Gorczyca & Kozłowska sp. z o. o. sp. k. and Tax Advisory and Accounting Office Natalia Gorczyca through social media, providing feedback on products Gorczyca & Kozłowska sp. z o. o. sp. k. and Tax Advisory and Accounting Office Natalia Gorczyca, making a complaint, withdrawing from the contract or simply by contacting us. 
  • Gorczyca & Kozłowska sp. z o. o. sp. k. and Tax Advisory and Accounting Office Natalia Gorczyca makes effort and guarantees that your data will remain confidential, secure and will not be disclosed to any third parties without your express consent. We entrust the processing of personal data only to verified and trusted entities providing services related to the processing of personal data. 
  • Depending on the purpose for which you provide your data, Gorczyca & Kozłowska sp. z o. o. and Tax Advisory and Accounting Office Natalia Gorczyca may know your name, email address, telephone number, home address, tax identification number, business address. The scope of the collected data in relation to each processing purpose is indicated later in this policy. 
  • The tools used by Gorczyca & Kozłowska sp. z o. o. sp. k. and Tax Advisory and Accounting Office Natalia Gorczyca may collect information about you, such as: IP address, approximate location, device, operating system and internet browser you use, gender, age range, interests, time spent on pages of Gorczyca & Kozłowska sp. z o. o. sp. k. and Tax Advisory and Accounting Office Natalia Gorczyca, transitions between individual websites, clicks on individual links, other activities undertaken within pages of Gorczyca & Kozłowska sp. z o. o. sp. k. and Tax Advisory and Accounting Office Natalia Gorczyca. This information is not compiled by Gorczyca & Kozłowska sp. z o. o. sp. k. and Tax Advisory and Accounting Office Natalia Gorczyca with your personal data and does not allow your identification, except when you subscribed to the newsletter. In this case, your name and e-mail address are compared with information about your use of pages of Gorczyca & Kozłowska sp. z o. o. sp. k. and Tax Advisory and Accounting Office Natalia Gorczyca, which information is then used to make decisions regarding content for you as part of email communication.
  • We use analytical tools by Google Analytics that collect information about your visits to the site, such as the subpages you have viewed, the time you spent on the page or the transitions between the individual subpages. For this purpose, Google LLC cookies for the Google Analytics service are used. As part of the mechanism for managing cookie settings, you have the option of deciding whether we will also be able to use marketing functions as part of the Google Analytics service.
  • We use marketing tools such as Facebook Pixel to target you. This involves the use of Facebook cookies. As part of cookie settings, you can decide whether you consent to our use of Pixel Facebook in your case or not.
  • We provide the opportunity to use social features such as sharing content on social networking sites and subscribing to a social profile. The use of these functions is associated with the use of cookies of social network administrators such as Facebook, Instagram.
  • We use own cookies for the proper functioning of the website.
  • By using the websites of Gorczyca & Kozłowska sp. z o. o. sp. k. and Tax Advisory and Accounting Office Natalia Gorczyca with cookies enabled in your browser, you agree to write and read information from cookies.
  • You can manage cookie settings from your web browser or by installing special add-ons that allow you to control cookies, such as Ghostery (https://www.ghostery.com).
  • The pages of Gorczyca & Kozłowska sp. z o. o. sp. k. and Tax Advisory and Accounting Office Natalia Gorczyca are stored on external servers, which like all servers, generate logs. The logs store information such as the IP address, server date and time, information about the web browser and the operating system. Logs are only for operational and technical purposes.

The above information is preliminary. We encourage you to read further details.

Personal data

The administrator of your personal data within the meaning of the provisions on the protection of personal data is Gorczyca & Kozłowska sp. z o. o. sp. k., Rostocka 160 Street, 71-771 Szczecin, Tax Identification Number: 851-318-43-92 and Tax Advisory and Accounting Office Natalia Gorczyca, Rostocka 160 Street, 71-771 Szczecin, Tax Identification Number: 851-261-70-44.

The purposes, legal basis and period of personal data processing are indicated separately in relation to each purpose of data processing (see below description of individual purposes of personal data processing).

Permissions. RODO grants you the following potential rights related to the processing of your personal data:

  • the right to access personal data,
  • the right to rectify personal data,
  • the right to delete personal data,
  • the right to limit processing of personal data,
  • the right to object to processing of personal data,
  • right to data portability,
  • the right to lodge a complaint with a supervisory authority,
  • the right to withdraw consent to processing of personal data if you have given such consent.

The rules related to the implementation of the indicated rights are described in detail in 16th – 21st articles of RODO regulations. We encourage you to read these regulations. For our part, we consider it necessary to explain to you that above mentioned rights are not absolute and you will not be entitled to all the processing of your personal data. For your convenience, we have made an effort to indicate the rights you are entitled to as part of the description of individual personal data processing operations.

We emphasize that you always have one of the rights indicated above – if you believe that during the processing of your personal data we have violated the provisions on the protection of personal data, you have the opportunity to lodge a complaint to a supervisory authority (the President of the Office for Personal Data Protection).

You can also always ask us to provide you with information about what data we have about you and for what purposes we process it. Just send a message to the address sekretariat@biuro-podatki.pl. However, we have made every effort to ensure that the information you are interested in is comprehensively presented in this privacy policy. The e-mail address provided above can also be used if you have any questions related to the processing of your personal data.

Security. We guarantee the confidentiality of all personal data provided to us. We ensure that all security measures and personal data protection required by the provisions on personal data protection are taken. Personal data is collected with due diligence and adequately protected against access by unauthorized persons.

List of entrustments. We entrust the processing of personal data to the following entities:

  1. home.pl S.A., Zbożowa 4 Street, 70-653 Szczecin, Tax Identification Number: 852-210-32-52 – to store personal data on the server,
  2. WP Desk Ltd, Unit 4e  Enterprise Court, Farfield Park, Rotherham, England, S63 5DB – invoicing system provider, this system processes your personal data for the purpose of invoicing,
  3. MailerLite, with headquarter in Lithuania, Paupio 46, Wilno – in order to use the mailing system to send the newsletter,
  4. Zoom Video Communications, Inc. Attention: Data Privacy Officer, 55 Almaden Blvd, Suite 600, San Jose, CA 95113 – provider of webinar organization software, this software processes your personal data if you participate in a webinar.

All entities entrusted with the processing of personal data guarantee an adequate level of personal data protection through appropriate compliance mechanisms provided by RODO regulations, in particular by joining the Privacy Shield program or using standard contractual clauses.

Purposes and processing activities

Orders. When placing an order, you must provide the data necessary to complete the order, name and last name, billing address, email address, company details in case of invoice. Providing data is voluntary, but necessary to place an order. The data provided to us in connection with the order is processed for the purpose of fulfilling the order (6th article, 1st paragraph of RODO regulations), issuing an invoice (6th article, 1st paragraph of RODO regulations), including the invoice in our accounting documentation (6th article, 1st paragraph of RODO regulations) and for archival and statistical purposes 6th article, 1st paragraph of RODO regulations).

The data contained in placed order through the store, is stored on a server provided by home.pl S.A., Zbożowa 4 Street, 70-653 Szczecin, Tax Identification Number: 852-210-32-52 – to store personal data on the server.

Each order is documented with an invoice. Invoices are issued using the WP Desk Ltd system, Unit 4e Enterprise Court, Farfield Park, Rotherham, England, S63 5DB. Invoices are forwarded to Gorczyca & Kozłowska sp. z o. o. sp. k. Rostocka 160 Street, 71-771 Szczecin or Tax Advisory and Accounting Office Natalia Gorczyca – this involves with the processing of your data when we issue an invoice for you.

Orders are also recorded in our internal database for archival and statistical purposes.

Data on orders will be processed for the time necessary to complete the order, and then until the expiry of the limitation period for claims under the contract. In addition, after this deadline, the data may still be processed by us for statistical purposes. Also remember that we have an obligation to store invoices with your personal data for a period of 5 years from the end of the tax year in which the tax obligation appeared.

In case of order data, you cannot rectify this data after the order has been processed. You also can not object to the processing of data and demand the deletion of data until the expiry of the limitation period for claims under the contract. Similarly, you cannot oppose the processing of data and demand the deletion of data contained in invoices. After the expiry of the limitation period for claims arising from the contract concluded, you may object to the processing of your data by us for statistical purposes, as well as demand the removal of your data from our database. 

In relation to data on orders, you also have the right to transfer data referred in 20th article of RODO regulations.

User account in the store. When creating a user account in the store, you must provide data necessary to create an account, such as email address and password. Providing data is voluntary, but necessary to set up an account. As part of editing your account details, you can enter your further details.

The data provided in connection with the creation of the account is processed in order to provide you with an electronic service consisting in providing you with the possibility of using a user account. This service is provided on the basis of a contract concluded on the terms described in the regulations, which means that in this respect the legal basis for the processing of your personal data is 6th article, 1st paragraph of RODO regulations.

You can decide to delete your account at any time, but this will not delete your data from our database, because this data is necessary for us to determine, defend or pursue claims related to the contract for the provision of electronic services.

In addition, your data is stored in the database after deleting the account so that we can identify you as a returning user in the future if you decide to use the store again as a registered user. In this regard, the legal basis for processing your personal data is our legitimate interest – 6th article, 1st paragraph of RODO regulations.

As part of the user account, the history of your orders placed using the account is stored. In this regard, the processing of personal data is described in the point above – shopping in the store. Deleting an account, the user will not be unambiguous in deleting information about orders placed using the account, if we still have a legal basis for processing this information. You can modify the data in your account at any time.

Recovery of abandoned carts. If you start the ordering process, but you do not complete it, this fact will be noted by our system and you will receive an e-mail notification of the possibility of finalizing the order. For this purpose, your personal data collected by us in connection with the start of your order is processed. In this case, the processing of data is based on our legitimate interest (6th article, 1st paragraph of RODO regulations), which you can oppose at any time.

Complaints and withdrawal from the contract. If you make a complaint or withdraw from the contract, you provide us with personal data contained in the content of the complaint or statement of withdrawal from the contract, which includes your name, address, telephone number, email address, bank account number.

The data provided to us in connection with the submission of a complaint or withdrawal from the contract is used to carry out the complaint procedure or the procedure for withdrawing from the contract (6th article, 1st paragraph of RODO regulations).

The data will be processed for the time necessary to complete the complaint or withdrawal procedure. Complaints and statements of withdrawal from the contract may also be archived for statistical purposes.

In case of data contained in complaints and declarations of withdrawal from the contract, you cannot rectify this data. You also can not object to the processing of data and demand the deletion of data until the expiry of the limitation period for claims under the contract. After the expiry of the limitation period for claims arising from the contract concluded, you may, however, object to the processing of your data by us for statistical purposes, as well as demand the deletion of your data from our database.

Content from external websites. We embed content from external websites, in particular videos from YouTube. Therefore, Google LLC cookies related to YouTube service are used, including DoubleClick cookies. When playing a video or reading other embedded material, Google receives information about it, even if you do not have a profile with a given service provider or are not currently logged in. This information (along with your IP address) is sent by your browser directly to the server of the given service provider (some servers are located in the USA) and stored there.

If you have logged in to the website of a given service provider, then the service provider will be able to directly assign a visit to our website to your profile in a given social network. The purpose and scope of data collection and their further processing and use by service providers, as well as the possibility of contact and your rights in this regard and the ability to make settings to protect your privacy are described in the privacy policy of individual service providers. If you do not want service providers to assign data collected during video playback or to read other content on our website directly to your profile on a given website, then before visiting our website you must log out of this website. You can also completely prevent the plugins from loading on the page using the appropriate extensions for your browser, e.g. script blocking. YouTube-related cookies are only loaded when the video is played, so if you do not want this to happen, refrain from watching the video.

Webinars. If you want to take a part in a webinar of Gorczyca & Kozłowska sp. z o. o. sp. k. and / or Tax Advisory and Accounting Office Natalia Gorczyca, you must provide your personal data such as email address and name. Providing data is voluntary, but necessary to participate in the webinar.

The data provided in connection with participation in the webinar are used to organize the webinar, and the legal basis for their processing is your consent (6th article, 1st paragraph of RODO regulations) resulting from signing up for the webinar.

E-mail contact. By contacting us via email, including sending an inquiry via the contact form, you naturally provide us with your email address as the sender’s address. In addition, you can also include other personal data in the content of the message. In this case, your data is processed in order to contact you, and the basis for processing is 6th article, 1st paragraph of RODO regulations, or your consent resulting from initiating contact with us. The legal basis for processing after the contact is a justified purpose in the form of archiving correspondence for internal purposes (6th article, 1st paragraph of RODO regulations).

The content of correspondence may be archived and we are not able to clearly determine when it will be deleted. You have the right to request the history of correspondence with you (if it has been archived), as well as to request its removal, unless its archiving is justified due to our overriding interests, for example defense against potential claims on your part.

Cookies and other tracking technologies

Our website, like almost all other websites, uses cookies to provide you with the best experience of using it.

Cookies are small text information stored on your end device (for example: computer, tablet, smartphone) that can be read by our ICT system.

If you want to learn more about cookies you can read for example, this material: https://pl.wikipedia.org/wiki/HTTP_cookie. However, below you will find detailed information about cookies functioning as part of our website.

Consent to cookies. During your first visit to the website, you are shown information on the use of cookies along with a question about consent to the use of cookies. Thanks to a special tool you have the ability to manage cookies from the page. In addition, you can always change your cookie settings from your browser or delete cookies at all. Remember, however, that disabling cookies may cause difficulties in using the website, as well as many other websites that use cookies.

Own cookies. We use our own cookies to ensure that the website works properly.

Third party cookies. Our website, like most modern websites, uses functions provided by third parties, which involves the use of cookies from third parties. The use of this type of cookies is described below.

Analysis and statistics. We use cookies to track website statistics, such as the number of visitors, type of operating system and web browser used to view the website, time spent on the website, visited subpages, etc. We use Google Analytics in this respect, which involves the use of Google LLC cookies. As part of the mechanism for managing cookie settings, you have the option of deciding whether we will also be able to use marketing functions as part of the Google Analytics service.

Marketing. We use marketing tools such as Facebook Pixel to target you. This involves the use of Facebook cookies. As part of cookie settings, you can decide whether you consent to our use of Facebook Pixel in your case or not.

Social Tools. We provide the opportunity to use social features such as sharing content on social networking sites and subscribing to a social profile. The use of these functions involves the use of cookies of social network administrators such as: Facebook, Instagram, LinkedIn, YouTube.

Server logs

Using the website involves sending queries to the server on which the website is stored. Each query directed to the server is saved in the server’s logs.
Logs include, among others Your IP address, server date and time, information about the web browser and operating system you use. Logs are saved and stored on the server.
The data saved in the server logs are not associated with specific people using the site and are not used by us to identify you.
Server logs are only auxiliary material used to manage the site, and their content is not disclosed to anyone except those authorized to administer the server.

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